Employee Cost Calculator

Accurately Estimate Hiring Costs with Ease

Plan your upfront costs, monthly budget, and first-year expenses with this free tool.

Want to learn more? Check out our complete guide to: How much will it cost to hire an employee?

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employee cost calculator
Enter the employee's hourly wage. Default is the UK National Living Wage for 2025.
Enter the average number of hours the employee will work per week.
Enter the overtime pay rate. Default is 1.5x the hourly wage. Use '0' if not applicable.
Enter the average weekly overtime hours. Leave blank if no overtime is expected.
Enter the percentage of gross wages allocated to workplace pensions. Default is 3%.
Enter the employer's National Insurance contribution rate. Default is 15% for 2025.
Enter the total cost for advertising and recruitment.
Enter the cost of any tools, vehicles, or equipment needed for the role.
Include any additional upfront costs related to hiring.
Enter the monthly cost of employee benefits or bonuses.
Enter the monthly cost of training or certification programs.
Enter additional insurance costs associated with hiring this employee.
Include any other recurring costs tied to the employee.
Summary
NameTotal
Upfront Hiring Costs£0.00
Monthly Ongoing Costs£ 0.00
Gross Annual Wages£25,396.80
Pension Contributions£761.90
National Insurance Contributions£3,809.52
Annual Wage Costs£29,968.22
Total First-Year Costs£29,968.22

Related tools and pricing guides

Use these next to move from raw costs to accurate, profitable quotes.

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FAQs

What inputs do I need?

Base salary, employer NI rate, pension contribution, paid holidays, working days per year, and overheads as a percent or fixed annual amount.

Is this suitable for subcontractors?

It is designed for staff. For subcontractors, set labour rates in your estimate and include prelims, overheads and profit, and risk as separate allowances.

Does this include VAT?

Employee costs are typically outside the scope of VAT. Run this tool net of VAT unless you have a specific reason to include it.

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